Record Research and Why It Matters

Introduction

From simple interior tenant improvements to major remodels and ground-up projects, extensive record research is essential for a more expedient entitlement and permit application process. Understanding the importance of record research and its various components can help prevent unforeseen issues and delays later on.

Record research involves investigating all previous construction history related to a project’s location. This includes examining property records held by county, state, and local governments. By completing this process, applicants can approach city representatives with more site-specific context, facilitating smoother project approval.

Importance of Record Research

Prevents Unforeseen Issues:

By understanding the construction history of a property, potential issues can be identified and addressed early, avoiding delays.

Ensures Compliance:

Comprehensive records research helps ensure that the project complies with all local regulations and standards.

Facilitates Informed Decision-Making:

Access to detailed property history allows developers to make informed decisions and better plan their projects.

Components of Record Research

Certificates of Occupancy (C of O):

A Certificate of Occupancy confirms the occupancy group of the property and provides information on:

• Approved use (e.g., retail)
• Occupancy load (e.g., 200 max occupants)
• Parking requirements (e.g., 25 parking stalls)
• Approved building square footage (e.g., 20,000 Sqft)
• Property owner details

Surveys:

Previous surveys may be necessary and typically include:

• Boundary data
• Setback lines
• Easements
• Lot dimensions

Planning Documents:

City planning cases related to the project need to be reviewed, which may include:

• Planning commission and city council resolutions (letters of determination)
• Conditions of approval tied to the land
• Staff reports
• Design review guidelines
• Master sign programs

Previously Approved Permits:

Researching all previously approved permits for the property is beneficial, including:

• Building permits
• Mechanical permits
• Electrical permits
• Plumbing permits

Historic Identification:

For older buildings designated as historic, it’s crucial to identify:

• Limitations on the scope of work allowed
• Existing/historical conditions that must be adhered to
• Limitations on possible uses

Benefits of Record Research

Confirms Project Feasibility:

Helps determine whether a project is feasible by identifying any constraints or opportunities early on.

Identifies Development Opportunities:

Thorough research can uncover potential new development opportunities.

Prevents Delays:

By addressing potential issues early, record research helps prevent delays in the permit application process.

Conclusion

Record research is an incredibly effective and often underutilized tool that ensures project feasibility, identifies development opportunities, and prevents unforeseen issues and delays.

If you need assistance with record research or any other aspect of the permit application process, Permitor is here to help. Our team of experts can guide you through every step, ensuring your project meets all regulatory standards and requirements. Visit our website for more information and support from the Permitor experts.